Learn what you need to know about time management from Rachel Faucett. She will teach you how to prioritize and manage your time, while raising five children and running a successful business.Sign Up to Watch
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-No, I want to ask you this here; when you're organizing your day, and you're planning it out, do you try to keep your phone off and kind of uninterrupted during that maybe hour when you're planning? If you're planning the night before, or you're planning that morning, do you try to be somewhat uninterrupted while you're planning out your day, or what's kind of your mojo? Where are you, what are you doing when you're planning out your day?
-So because I have these like random thoughts all through the day and these brilliant ideas--
-Right, and so usually, I will just dump them into Asana and then assign our director that task-- like on the go, assign that task. But usually, typically, I do that at night. I schedule all my phone calls for certain days of the week, so those are my phone call days. So I'm not interrupted through the day.
So whatever I'm doing, a certain activity, like, if we're working on literally crafting proposals for that day, then add that whole day will be spent on crafting proposals, because all of our focus will be on that, and we're not distracted, and we don't get-- because momentum builds on each other. So I spend a whole day doing proposals, I'm going to come up with innovative ideas within that.
-Here we go-- here we go. You just said something huge, big aha for a lot of thrivers watching this; we have to time block, and I ways tell people the example. I said, if you're golfing and intermittently taking cellphone calls, you're going to irritate the people you're golfing with. You're not going to be very good at golfing that day. You're not going to have the relaxation that you wanted from golfing.
- --or in the phone call.
-Or the call's not going to be done right, or-- and so I am a huge believer of being where you are-- mentally be present. And I know we all get distractions, but the older I get, the more mature I get as a business owner, the more I'm about that, and I think it's baffling to people.
But just this morning, I get text messages from people like, hey, can I get an office key, and, hey, can you-- and I just do not respond, because I was prepping for this time with you today. And it's not that I don't care about those questions. It's just I'm time blocking.
And then what I'll get into like dealing with the loose ends for the day, I'll block that off, too. But I think it's so important if you're watching this, and I know if you're watching this, it's hard, because the average business has 10 employees, or less. I know it's hard to feel like you can time block when you have to wear all the hats, but, at least, if you go through the habit of saying, I'm going to do all of my accounting on Monday mornings or all my sales calls on Tuesdays-- every successful entrepreneur that I meet, it seems like every one of them time blocks in some capacity.
-Right, it's definitely worked for me. And then I know that if I have calls-- because I knew that you guys were going to be here, so I have all my calls-- because I don't want to be interrupted. That just stresses me out a little bit. To jump, oh, Clay-- we're onto this really cool idea, and we're really thriving, and so I don't want to stop that momentum. I don't want to interrupt you; I totally agree.
So I'll prepare for-- look at my list the night before or even during the day, and I will, or I will have somebody on my team, research the entire brand, who the CEO is, who the creative director is, what they're doing, the entire history of the company, who I'm talking to. LinkedIn is amazing. I will do some homework and see what their holes are, so I can see where I can help them before I even jump on a call.
-You'll deep dive into that researching thing. It's not like you're just doing that task while you're doing this task or that task. You're obsessing over that one thing at a time. I love that. Now, as far as at a practical level, it's in terms of using a day-timer or using a calendar or some kind of device to schedule your day so you don't have all these distractions and stuff.
Do you like to use a software? Do you like to print it out? How do you actually use a day-timer? What do you like to do?
-I'm really into Asana. It's really, really helped me.
-How do you spell that?
-A-S-A-N-A, and I really like it. There's an app. I haven't even gotten into the app yet. I usually login first thing in the morning, and I know exactly what I'm supposed to do. I usually log in at night to see what's burning pressing that day, and I like the timeline out my calls.
So if I know I have a huge project due on Friday, then I will make sure that I have notifications sent to me on my phone, or timeline like, Rachel, remember that you have this thing. So now I'm fortunate enough to have team members that are also looking at that, and I'll assign them tasks like, hey, guys, I don't have time today-- research that.
Yeah, but I definitely am very conscious, and I want everything. Like, I want to be the brand that gets things in two days early. I want to be the brand that delivers early, not just on time, but delivers early.
-So if you call me at midnight, I want to be that brand, if I call you at midnight or if you call me at midnight, a brand or somebody needs a project done or whatever, I want to be the person you call me at the 11th hour, and we get so how much work that way, because we are organized. We get the job done
-And speaking of the Asana software, I feel like it almost feels like we're in a sauna. This room could be converted into a sauna pretty easily.
We've got the wood. It has that sauna vibe here. OK.
-Pour the water on the coals, Clay.
-Pour the water on the-- there it is. You can just see it now. It's starting to heat up.
This is a fabulous way to burn calories while doing an interview. You just turn the room into a sauna. So now, we're moving on here. Here's a Notable Quotable. And I know you love the Notable Quotables, so here we go. This one is from best-selling author Jim Rohn, where he says, page 29, "If you don't design your own plan, chances are you'll fall into someone else's plan. And guess what they have planned for you? Not much."
Are there any pig-headed rules you have for planning that you want to share? I know we've touched base on a lot of these rules. But if I were to come work in your business, or someone were to come work for you, are there any rules that you teach as far as planning your day that you're just pretty pig-headed about?
-Right. Definitely, I mean, before your employees come in, or before you are planning to work-- forget like, I mean, it just seems amazing that you could even have one person helping you. I mean, that that's a huge step, when you get that first even part-time help. That's amazing. So getting them to work immediately. The first second they walk through the door is having a task list that they can knock out immediately on their own.
-The first second they walk in-- boom.
-Right. Just they're in, they sit down, and they know already in the drive in what they are doing and what they should be doing that entire day.
-So with so many demands on you as a mom, as an entrepreneur, as a teacher, how do you find the time to write your posts, or write your content? Because in my mind, writing is like a no-contact sport, That's how I look at it. Where I cannot be contacted by anyone while I'm writing. It kills my train of thought. Maybe you're different.
But how do you find time or how did you find time to write all that stuff? And I know there's a lot of people watching this who want to be bloggers, or entrepreneurs, or content providers. How did you find time to--
-Or you're a maker, but you're not a writer. Or you're a writer, but you don't have an eye, and you're not a designer, and all of those things. I'll have to say that I was not a writer when I first started out, I have the gift of a very good eye. How about I feel like I have a very good eye. That's one of my talents. And so I knew I had that, but then I had to fill in the blanks. And it was just by writing a lot and reading a lot of the writers who I thought were pretty good and had a great voice online, and that sincere voice, and still being fun and approachable.
So I just wrote a lot. And I find time to write. I just block off those times. I block off the time to sit down and write those articles. We also have a team of writers. But I still like to-- I probably write, I don't know, 5 to 10 articles a week, most weeks.
-I was writing 160 to 175 articles a month at one point.
-Whoa, whoa, whoa, whoa, whoa, whoa whoa, whoa, whoa, whoa. You were writing how many a month?
-And that's why I love like-- I want to talk to my English teacher in ninth grade. [CHUCKLES] It's like, you're what?
-How many, did you say?
-Up to 175 articles a month.
RACHEL FAUCETT: Or more.
-This is the visual DJ, Rachel Faucett right here, with the fire hose of knowledge you don't get in college, talking about writing 175 of these a month.
-Now, let me ask you this here. The environment is big.
-Publishing and amplifying that as well.
-Well, environment is a big thing, Example, it's probably disturbing, but I'm a big bath guy. I could stay in the bath for seven years, because for some reason, flowing water, people not interrupting me. I like that aura. I could stay in there forever. I could never have a big enough of a bathtub, that's my thing.
Some people I know like to work in the dark, like late night. They like to work with music playing. What is the ambiance, the atmosphere that you try to create when you're most productive? Like, what's your thing? Is it on the walk? Is it when you're sitting in the office? Is it in this cabin place? What is your perfect atmosphere?
-Because I do get distracted easily, and because there's always things popping into my head, I really have to just-- when I moved our office and my office outside of the home, just a very short walk from my home, that made a huge difference. And the girls in the office, and my husband, we have fun, because we take breaks. Like we have an hour break where we try to do something really fun in the middle of the day. And the whole team, we really, really encourage that.
So we just like put our nose to the ground. So there's not a lot of noise. I don't like a lot of talking. I don't like music playing, because I'll just start singing, and then get up, and then I'm dancing. And then it's like, OK, I'm not writing.
And when I can't find the words to write, then I'm like, oh, thoughts will come through my head. And I'm like, oh, I'll work on this for a second. No, stay there, and then just keep writing. And even if it's crap, and then I'll come back and edit. But just having the discipline, and sometimes when it's not just flowing out like that, just getting the words down.
-For the Thrivers watching this, the question I want to ask you is, where is your Dagobah? You might be the Yoda of your given platform, or subject, or skill set. Some of you watching this are carpenters. Some of you are bakery owners. Some of you are plumbers. Everyone has their own giftings, talents, skills. But what is that area for you?
Like, for me, I do classical music, Hans Zimmer, orchestral scores. Awesome for me. I love it. If I am doing emails, I love R&B music. I cannot listen to R&B music when I'm writing. I don't know why. It's just because of how I'm made.
But everybody here, you have your own sweet spot. And it's so important, especially because so many business owners are self-employed. So many business owners have 10 employees or less, I mean. So many business owners have 10 people or less. A lot of you are working out of your house. And if you're working out of your house, where you might love your husband or wife, but you're constantly being distracted--
-Go to Starbucks.
- --I'm going to have to go to Starbucks.
-I used to go to Starbucks and-- that's a plug to Starbucks, but-- sorry, guys. Yeah. Yes.
-I'm drinking out of my Starbucks cup here. I'm not endorsed by Starbucks in any way. And, in fact, I believe they actually don't want me to come back sometimes, but--
RACHEL FAUCETT: Neither am I. [CHUCKLES]
- --but that's our Starbucks plug.
-Right. So I would often go up to Starbucks, or a coffeehouse, or something and work. And definitely, if you are at home and you don't have an opportunity to have an amazing barn to work over, definitely, get to a spot with kids, and husbands, and just riffraff during the day, coming in, and the distraction of your house.
And it might not even be people that is a distraction. All of a sudden, you look over and you're like, oh, I've got to iron my husband's shirts, or I think I'm going to go make myself a sandwich, I think I've got to clean the dishes. Maybe I should literally clean my oven right now. And all those are just super distracting. When you're sitting in a coffeehouse, you can just focus, and that's a huge step.
-I love it. I love it. Now, if you're watching this, I want to read another Notable Quotable to you. This is from the author Simon Sinek. He says, "There is no decision that we can make that doesn't come with some sort of balance or sacrifice." And what he's talking about, this attempt to balance your spirit, your mind, your body, your finances, your relationships, I know as an entrepreneur, you cannot 100% be balanced. Because you've got to have things you focus on and things you're not focusing on.
But how do you try to find some semblance of balance? Or what areas do you try to-- do you say, OK, my family, and my finances, and then maybe I let fitness go, and then this go? Or which ones are you saying, well, fitness but family-- I haven't talked to my kids in several weeks.
RACHEL FAUCETT: [CHUCKLES]
-What areas do you focus on? How do you try to do that?
-So I was at a dinner that I was invited to in New York City.
-Ooh, name dropped, New York City.
-Yeah, New York City, the "Big Apple," and it was an amazing dinner with leaders in my industry and internet publishing. And everybody at the table, extremely successful. And so, somebody asked me, how do you do it? And blah, blah, blah, and I balance it all, or whatever. I just gave a de facto answer, and I said, I'm just trying to find balance. That's what I'm doing, just keeping it all balanced. And I just got this big [SLAM] balance is baloney!
And I was like, oh, my gosh, I love that. I love that balance is baloney. And I was like, what are you talking about? Nobody says that. Are you crazy? And so, how he explained it to me was, when you're balanced, you're just moving around. You're just moving along. And that's great, but when you're unbalanced, you can launch things. And yes, but I said, but you can kind of slide off the other side too.
-What areas do you get unbalanced in? What is your move? What do you do?
-I guess I feel like I get the opportunity to work at home, and I set hours. I set hours.
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