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Featured Coaching Excerpt - Notes & Transcript, Part 1
  • Ask Yourself: How can I maximize the gifts I have?
  • Lesson Nugget: Discipline in your activities = Freedom of your time.
  • Lesson Nugget: When you don't organize and schedule your tasks you shortchange your potential.

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-What would you say if you were talking to the 18-year-old version of myself? Let's just pretend that I'm behind the camera over there, and it's an 18-year-old version of myself who's saying to you-- because I did this-- I am not going to make a to do list. I refuse to because I'm going to discover some other way. I'm not going to use a day planner. I'm not going to write stuff down. What would you say?

-Well, you have a special gift, and when you're creative in that gift and when you give yourself fully to that gift of whatever it is. It may be in communication, it may be in design, it may be in building, it may be in selling, it may be all-- it may be a combination of all those things. If you're going to live large in life here, how are you going to most maximize that gift? Because that's the way you're going to be happy. And so just understand that there are certain environments that you'll function better in.

There are certain environments you won't. If you don't want to set up this to do list and get your calendar set up here because that's just not who I am and I hate doing it. I hate doing it myself. When I don't do it I live less of my gift. The people are-- the world is starving for me to show up, but I've got to do it with such energy and focus and certain patterns. And if I don't set up certain disciplines, I'm going to shortchange myself, and I'm not going to impact the people I want to impact.

And so, do you want to just drift through life and see whatever happens? Do you like the way your life is? Are you just trying to trick yourself into thinking, well, if I get a to do list then I'm a slave to that? I'm not going to be a slave to anything. Without discipline you're not going to live large. Without discipline you're not going to have your highest and best use.

Without discipline you're going to be the slave to these low level things that are going to fill up all your time. You're going to be a bigger slave to things that end up into nothingness, or averageness, or the things that you want to throw up over by just being free spirited and being creative. That's going to ruin you versus creating the structure for you to best operate in, and this happens with me.

I've done times where I've-- the bad that's happened is when I've been free spirited, and I want to be creative, and I'm not going to be a slave to any schedule. I'm just not going to do that. Well, that's the time that I'm least productive, and the only way you're going to be happy is if you become more productive. Whatever that means to you, however you express that, you've got to do that. What's more important than other things here, and the most important things, when am I going to do those important things? It's so important.

-Now, day planners and day timers. First off, do you choose to call them day timers or day planners?

-I don't know. I mean, it's my Google Calendar.

-OK, it's your Google Calendar. So on a daily basis. how much time do you devote to scheduling your day?

-On those productive days I'll be-- if I spent time Sunday night mapping out my week it's maybe 15, 20 minutes.

-On Sunday?

-No, no. It may be an hour, hour and a half, because I'm thinking about way out and not so far out, and then this month and this week, and I'm really wanting to say, what's really important going on in my life? And when I do that, my daily time is a lot less. 15, 20 minutes at the most. There are times that I go in a week where I don't take time in my chicken scratches where I update that in the day to type that it. It's better if I actually type it in. Take time to type that in, and then we're prioritizing that or checking--

-So Sunday you're spending like an hour.

-An hour, hour and a half.

-And then on--

-Sunday night.

- --Sunday night. And then, every day in the week you're spending probably 15 minutes adjusting--

-15 minutes.

- --every day.

-Now, if I don't do the Sunday night, Mondays will be a much longer day because I take about an hour, hour and a half, to really think through my week and to really get it all


Find online episodes on time management tips with mentors like Tim Redmond and Clay Clark

Featured Coaching Excerpt - Notes & Transcript, Part 2
  • Lesson Nugget: Without a to-do list, most people demonstrate: 1. Anxiety 2. Frustration 3. Anger 4. Despondency
  • Tim's Definition of a Vacation: "To pull back and reflect on the meaning of life."
  • Lesson Nugget: The purpose of a vacation is to "recharge" your brain and spend more time with the people you care most about.

-I've been really, really-- one of things about Thrive that's interesting is as we research and prep for all these-- I'm interviewing all these moguls and gurus. It's fun. And I have discovered that I've always disliked vacationing. I just dislike it. And I'm trying to figure out why. And just really thinking about it. Why? Why? And I've noticed that for me it's the complete disorganization, the complete lack of productivity, the complete lack of just any forward progress. Just the idea that my number one activity today is to seek pleasure, which I don't-- see, I don't get pleasure for me anyway, unless I'm doing something.

So it's kind of a reverse thing. But I notice when I go to speaking events, I will start to feel overwhelmed again if I don't have my to do list or things that I'm used to. Can you talk to me about the level of disorganization that you see-- well, not the disorganization, but just the level of anxiety you see in the face of some of the people that you've coached who do not make to do lists or who do not--

-There's anxiety or frustration, anger, or there's a despondency that they're checked out. The lights are on but nobody's home. And they're wondering why they're not making progress and they're wondering why are they wasting all this money in investing in this coach. And they say, well, wherever you are, you need to come back behind those eyes and show up. And so I see all kinds of different things from a despondency to just anger and everything in between.

Now on a vacation, if you think about this as a coaching moment from me to you--

CLAY CLARK: Go for it. I'm all ears.

-Because vacation-- the word vacation literally means to pull back and question the meaning of life. And there's this thing in my own personal beliefs is the Sabbath. The person that doesn't pull back will be pulled down. And so there's this recharging thing. And so if you think about this, that your vacation may be three days or a week. There's things that you schedule within that. But if you say, listen, I'm going to allow my brain just to be present with my wife and kids for longer periods of time and by the end of vacation, I'm going insane and they're ready for dad to be done with the vacation.

But I will actually plan to not care. I'll plan to be lazy and getting up during the day or be present with my wife, because my wife likes when she wakes up I'm right there. And you can't blame her with this body that-- this Olympic body that she's got to deal with all the time. And so I'll plan that. And so I just let them-- I relax in the vacation here where the recharging actually happens. If I'm still in this-- I've got to get this, I've got to get this, I've got to get this-- I'm not resting that machinery down to where it really comes back and say, I really miss this stuff enough that I'm coming in with that much more fervor.

So having a Sabbath on a regular basis, on a weekly basis for a day or a monthly basis for a weekend or every two months-- I know one coach that wouldn't take a client on board-- just took Fortune 500 CEOs-- wouldn't take a client on board unless they took a vacation every eight weeks. So it's eight weeks work, two weeks vacation. Eight weeks work, two weeks vacation. Just to get them calmed down so that they're not victimized by this rush of everything needs to be done.

Peter Drucker said the most effective executives make one decision a year. It's the barometer of your effectiveness determines on how many decisions you have to make every day, week, or month. So that's the kind of thing I'm talking about.

CLAY CLARK: So for you, it's a release of tension, kind of laissez faire sort of recharging, rejuvenation?

TIM REDMOND: Pulling back and almost like, I'm present here. I don't care about that. If I bring a folder, if I bring this or I bring that, I'm not on vacation. I'm in a different place still doing my work.

Featured Coaching Excerpt - Notes & Transcript, Part 3
  • Lesson Nugget: Without a day planner, daily tasks cannot be effectively organized and executed.
  • Lesson Nugget: There are many different ways to keep a day planner with Excel, Google Calendar, and many other platforms. Find one that works for you.
  • Lesson Nugget: The day planner forces us to creatively assess the best use of our time.

-Now, nearly every entrepreneur I've ever met uses these day planners-- the entrepreneurs who are successful. They're always using these. I say nearly every. I'm only saying that because I don't recall if there's ever been one that doesn't use a day planner. Is it possible in your mind for somebody to run multiple organizations, to manage multiple employees, to have any kind of multiples of themselves, any type of success beyond what they themselves could produce, without a day planner? Is it even possible?

-It is a-- what is a day planner? What is it? First of all, no. I don't believe it's possible. I've got one client that's been resisting that big time. And so they've got a business and he'll be successful. $800,000 client here. It's kind of an experiment to go with a smaller client like that. And he'll make maybe $150,000, $200,000. And I said if you're satisfied with that, then don't change. You will not be able to ramp up to have a big organization and have any level of peace and enjoyment.

I believe you can enjoy your business here. And so what is a day timer do? What does a planner do? What does the planning process, the to do list, and scheduling those priorities, what does that really do? Is it forces us to creatively evaluate the highest and best use of our time, the highest and best use of our organizations, the direction we're going. And life is a series of decisions you make. And the quality of those decisions will determine, over time, the kind of output or the kind of results you get.

And so if you don't have the scheduled time and this way of a mapping what's in your mind and mapping the progress and how you're doing it, did you do it, and, no, this is not as important anymore. This is now more important. It's this whole evaluation process to keep you and your organization in your highest and best and most productive use.

-Let's assume that I'm from another planet and I don't know where to go out and get a day planner. Where can I get one?

-Well, I use-- what I do is I use Google Calendar and the tasks there. And I print those out and that becomes--

CLAY CLARK: So you use a Google Calendar. You print it out, the tasks.

TIM REDMOND: Yeah. The immediate tasks here. We posted all these other things here. There are times that I'll have a manual calendar that I'll just note things down.

-Assuming that I'm from the planet Vulcan or various other planets, where would I go to get a to do list if I'm not familiar with where to get one?

-All right. I happen to use Google Calendar and then the tasks. I can easily share those, send things out. It allows me to be interactive. I print it out so it's a working document. I have also gone down to Home Depot.

-Home Depot. Yeah, a very sophisticated place.

-Home Depot here. I've never taken French, so I don't know how to pronounce it correctly here. I go to an office supply place and I will get a all in one spiral notebook that, when I write on that, it's much better than the sticky pads here or these sheets of paper. But what I'll do is like yesterday, I had a number of coaching sessions. I interviewed somebody. I had somebody called in that was interested in interacting with me on something.

And so what I'm doing here is I have the speaker phone on and I've got my computer and I've got Google Calendar. During that time that I'm using there, I'm taking notes for that use of that time. That's how I do it. There may be all kinds of other ways of doing it for people. I have an Excel spreadsheet that allows me to sort by priority. Then I'll throw all my to do list on as well.

-When you do it, though, do you organize it where you basically are on that daytimer-- you're again asking yourself what needs to be done, right? And then how long will it take? And then when will you do it? Is this a constant process?

TIM REDMOND: Yeah. It's how I structure my life. And when I follow that, I'm happier. When I don't follow that, I tend to kick my dog more repeatedly.


-Figuratively speaking, because there are no animals that are hurt in these broadcasts whatsoever. What was that thing I was saying?

-That's a new truth.

-Yeah, so--

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